Hosting Procedures

Take this information with you to the House of Denmark so you have it handy. We also try to keep an updated copy at the Cottage.

We welcome questions about your hosting ahead of time. Please call 619-800-0915 to speak with a Board Member.

 

Opening Hours

The City of San Diego Parks & Recreation Department requires that the Cottages be open a minimum of four (4) hours between noon and 5:00 p.m. every Sunday.

Often, someone comes around to check if we’re open at about 12:00 noon, so we hope you can open the doors by then.

It’s good to get to the Cottage at 11:30, but even if you get there later, please make sure you open the doors to the public by 12:00. You can still complete your preparations with the doors open.


Keys & Locks

The social secretary will give you a code for the key/lock box on the red door on the street side of the Cottage ahead of time. Use the key inside it to remove the padlock and slide the bolt to the right. Then use it to unlock the door. The lock is “backwards” so the key needs to be turned to the left to unlock. Keep turning until you can open the door.

The front door key also opens the French doors to the lawn and patio.

Hang the padlock in the kitchen until you lock up and leave.

Stow the locking bars from the French doors carefully to avoid accidental falls and injury.


On Arrival (before opening)

Interior lights:  Just inside the back door to the left.

Cabinet lights:  On electrical cords to cabinets.

Track lights:  Over the back corner display area: Near the ceiling.

Kitchen and bathroom lights: Above and to the right of the kitchen sink.

Water: Turn water on with the yellow lever to the left of the toilet (vertical is on).

Coffee: Make coffee using the automatic drip coffee maker. How much you make is up to you. Consider the weather. You can make regular and decaffeinated. There are thermos on and under the counter in the kitchen or in the tall cabinet.

Instructions for coffeemaker:

There is a removable water tank at the back of the unit (lift the red lid).

Make sure it’s fully inserted when putting it back.

While the machine holds enough water to make 14 cups, to avoid spillage, fill to 13 max (at the line).

Use 14 rounded (not heaped) scoops of coffee for a full pot (or use 1 1/2 cup scoops).

FIRMLY PUSH filter door shut. Press BREW.

Please clean out reusable filter after use.

French Doors: Open the French doors to the lawn area. There are hooks to secure the doors so they don’t blow closed. Opening the French doors to the patio is optional, depending on weather etc.

Flags: Place the Danish flag in the flag bracket mounted to the left as you exit the doors to the lawn area. Place the two small standing flagpoles out front on either side.

Benches: Place the long red benches on either side of the walkway outside.

Tip Jar: Put the donation sign and container out, but do not intimidate people into donating, as this is prohibited by our agreement with the City of San Diego.

Treats: It’s a good idea to put reasonable portions of cake/cookies/treats (i.e. small bite size) out on paper plates or napkins. Having whole trays available acts as an invitation to freeloading types to go overboard. Feel free to use Danish Butter Cookies provided by the HoD if you run out of treats. (Look in lower cabinets if none are on the counter top)

 

Closing

Cleaning: Please leave the cottage, and especially the kitchen, in a clean and proper condition.(How would you like to find it when you arrive?). You will find a vacuum cleaner for the floor, as well as a ‘Swiffer’ type mop behind the front door (behind curtain). Dispose of trash in the cans or dumpsters outside and replace the bags in the trash cans.  Make sure you remember to remove used coffee filters from the coffee makers.

Water: Turn off water by turning the yellow lever next to the toilet (horizontal is off).

Lights: Turn off all lights.

Curtains: Make sure all curtains are drawn.

Donations: Donations should be turned over to the Treasurer or another board member, by cash or check, in person or by mail, no later than the next general membership meeting.  There are pre-addressed, stamped envelopes available on the counter for this purpose.

Remember to bring in benches and flags.

Compensation: Hosts and hostesses may compensate themselves for the cost of refreshments from the donations received. However, most members donate all proceeds to the Cottage Treasury.

Supplies: If any supplies are running low, please contact Charlotte Carroll so that we can restock.

Before Locking Up: Ensure all windows and French doors are closed and locked and locking bars securely in place.

Lock the front door:  Remember to turn the key to the right to lock it. Be sure to hear the click. Slide the bolt in place and replace the padlock.

Replace the key in the key-safe on the door:  Put in the code to unlock, hold down the lever and place it back onto the door.  It can be tricky, so if you don’t succeed on the first try, you may have to input the code again to allow the lever to unlock.

THANK YOU FOR VOLUNTEERING FOR THE HOUSE OF DENMARK.

We can only keep this wonderful place to meet, share and showcase our culture if we keep it open every Sunday, and we can only do so with your help.

YOUR HELP IS IMPORTANT AND MUCH APPRECIATED.

If this is your first time hosting, you’re welcome to contact the board and if possible someone will share your first hosting with you.

(If you need help or information, you can also call 619-800-0915)

Above all, Have Fun!

Enjoy your day at the cottage. It’s quite fun playing “ambassador” and sharing our culture.

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